eClubLogic™ - Accounts Receivable

eClubLogic™ features an Accounts Receivable/Billing module that functions as a complete electronic accounting system. Managers are able to process previously authorized credit card payments and Electronic Funds Transfer (EFT) payments. eClubLogic™ automatically applies credit toward those member accounts during the billing process. Credit card payments are treated as cash by the system but if the credit payment is then declined by the processor the system removes the credit and, at the discretion of club management, charges the member's account a declined penalty. EFT payments are credited to the account only when the bank actually transfers funds. If a Notice of Insufficient Funds (NSF) is received from the bank the notice is processed by club personnel. Re- crediting the account and clearing the NSF notice must also be done by club personnel.

For those who are billed directly, payments by credit card, check, or cash are entered into the system by the appropriate staff member. All of the processing functions are easily carried out using the drop down menus. eClubLogic™ allows management to set fees for returned checks, rejected bank transfer requests, or rejected credit card payments at the individual facility level. Clubs with multiple locations may establish uniform fees across all locations or individual fee structures for each location.